Acuicultura Cádiz is recruiting an ADMINISTRATIVE MANAGER

Acuicultura Cadiz is developing one of Europe’s most advanced land-based RAS facilities for production of Greater Amberjack (Seriola dumerili) in Puerto de Santa María, Spain.

The company is controlled by Kingfish Norway, which also controls Futuna Blue — a leading Mediterranean broodstock and juvenile production company with extensive experience in Seriola dumerili production and genetics.

Acuicultura Cadiz is entering an exciting operational phase, with startup and ramp-up of a modern marine recirculating aquaculture system designed for continuous premium fish production. The facility is the first step in a long-term growth plan to become one of Europe’s leading marine RAS producers.

We are now seeking an experienced and highly organized Administrative Manager to become the CEO’s right hand and a key enabler of the company’s operational and administrative functions.

The Role

The Administrative Manager will have overall responsibility for the administrative, financial, and HR functions of Acuicultura Cadiz. This is a central and varied role combining office management, finance coordination, human resources, and executive support.

The role reports directly to the CEO and works in close collaboration with the COO (Production Manager) and Sales. The role will have interactions with Futuna Blue.

The successful candidate is expected to be structured, proactive, and reliable — someone who takes ownership of operational processes and ensures that the company’s administrative backbone functions smoothly as the organization grows.

Key Responsibilities

Office and Administrative Management

• Oversee daily office operations, documentation, and internal processes
• Manage contracts, supplier relationships, and insurance policies
• Coordinate meetings, travel, and schedules for the CEO, management team, and the board
• Maintain internal policies, compliance documentation, and document control
• Support communication with external partners

Finance and Accounting

• Collaborating with external accounting and audit firms
• Process invoices, payments, and expense control
• Prepare monthly financial reports and assist with budgeting
• Manage financial reporting obligations to shareholders, banks, and public funding bodies (FEMPA, Junta de Andalucía, and others)
• Coordinate subsidy applications, grant follow-up, and compliance reporting to public entities

Human Resources and Personnel Management

• Manage employee records, contracts, payroll, and timekeeping
• Ensure compliance with Spanish labour law and occupational safety standards
• Support recruitment, onboarding, and employee development processes
• Contribute to building a structured and positive company culture

Public Authorities and Regulatory Affairs

• Serve as the company’s primary administrative contact with Spanish public authorities
• Manage ongoing communication and reporting to the Junta de Andalucía, FEMPA, port authorities, and other relevant bodies
• Coordinate permit renewals, regulatory filings, and compliance obligations under Spanish aquaculture and environmental legislation
• Liaise with legal advisors and public administration on administrative and regulatory matters
• Track deadlines and requirements for public funding instruments and ensure timely and accurate reporting

Executive and Project Support

• Act as the CEO’s primary administrative contact and support the COO on operational administration
• Prepare internal reports, presentations, and board materials
• Support documentation and communication for ongoing construction and operational projects
• Coordinate with contractors, suppliers, and external stakeholders on administrative matters

Qualifications & Experience

• Bachelor’s degree in business administration, Finance, Human Resources, Law, or a related field
• Minimum 4 years of experience in an administrative, finance, or management role
• Solid knowledge of Spanish accounting practices and HR regulations
• Experience dealing with Spanish public authorities, regulatory bodies, or public funding programs is a significant advantage
• Familiarity with aquaculture, food production, or environmentally permitting environments is a plus
• Strong organizational skills and attention to detail
• Fluent in English and Spanish (written and spoken)

Location: Puerto de Santa María, Cádiz, Spain

Application

Please submit your CV and application in English to:

Børge Søraas
hr@acuiculturacadiz.com